Tuition Refund Policy

A student who FORMALLY RESIGNS from school prior to the last day of the drop/add period for any term of enrollment will be entitled to a 100% credit of tuition and fees charged for the current term.

A student who FORMALLY RESIGNS from school after this date may be entitled to a prorated credit of the tuition and fee charges if certain criteria are met as described in this policy. The criteria for the Mercer Institutional Refund Policy are based upon federal mandates established by the Federal Return Policy which took effect at all of the Mercer campuses on August 15, 2000, replacing all existing refund policies throughout the University.

To FORMALLY RESIGN a student must drop or withdraw from all courses for the term by:

  1. Personally completing and returning an official Term Withdrawal form obtained from their school's Registrar's Office, or
  2. Phoning their school's Registrar's Office and having an official Term Withdrawal form completed for them.

The completed form must be received in the Registrar's Office before the resignation process can be finalized.

Resignation calculations will be based upon the date the Term Withdrawal form is received in the Registrar's Office. No charges are assessed for housing when a student resigns prior to the first day of class for the term.

When a student resigns after the end of the official drop/add period, housing refunds are calculated based on the percentages allowable under the Federal Return Policy Refund Schedule. Additional charges for housing will be assessed on a prorated basis from the time of withdrawal until the student vacates the room and returns her/his keys and keycard. Once all calculations are complete, the Office of the Bursar will bill the student for any outstanding balance.

When the University has assessed charges in error, a full credit and/or refund of the charges will be made. Financial Aid awards and disbursements for students who formally resign from the University after the last day of drop/add each term will be returned to the original source of funds in accordance with the Federal Return Policy.

Mercer University will maintain a fair and equitable refund policy by adherence to this Institutional Refund Policy in all programs, in all schools, and on all campuses. This policy is subject to change if there are future changes to the Federal Return Policy or other Federal, State, Accrediting Agency, or Institutional policies with which it may conflict.

Refund Appeals Committee

Any exception to this policy will require a written appeal by the student to the Refund Appeals Committee.  Letters of appeal, along with any pertinent documentation, must be submitted to the Office of the Bursar by the beginning of the following semester.  Decisions of the Refund Appeals Committee are final.

If a student ceases attendance without notifying the University, a federal statutory provision allows the University to use the midpoint of the payment period as the withdrawal date for calculating the return of financial aid funds.  Otherwise, the University may use the student's last verifiable day of academically related activity if it can document the student's attendance.  Please mail your refund appeal letter to the following address: 

Mercer University
Attention: Student Loan Office/Refund Appeal Committee
1400 Coleman Avenue                                                           
Macon GA 31207 

Refund Calculation

A calculation for the return of federal funds will be completed within 30 days of the school's determination that a student has ceased attendance without proper notification. Any financial assistance disbursements that must be returned to their original source of funding will then become immediately due and payable by the student to the University and in some cases to the U.S. Department of Education.

The following resignation calculation will be used to determine the prorated amount of tuition and fees to be credited to the student's account and the amount of financial aid to be returned to their source programs:

The total number of calendar days attended by the student = Percentage to the total number of calendar days in the term of enrollment be retained.

The total number of calendar days includes all days beginning with the first day of classes and ending with the last day of exams for the student's official program of study, excluding scheduled breaks of at least five consecutive days or more.

When the percentage to be retained is equal to or greater than 60% NO tuition credit or refund of Title IV funds is required by the Mercer Institutional Refund Policy or the Federal Return Policy.

Total tuition and fees for the term of enrollment X (100 – percentage to be retained) = Total tuition and fees to be credited to the student's account.

Total amount of Title IV Financial Aid disbursed X (100 – percentage to be retained) = Total Title IV Financial Aid to be returned**

** In most cases the University is required to return only the portion of Federal Financial Aid that has been paid toward institutional charges.

Any funds refunded to the student prior to resignation could be repayable by the student to the University or the U.S. Department of Education. Should the University be required to return federal financial aid funds in excess of those retained for tuition and fees then the student would be immediately responsible for payment back to the University for the full amount of this excess refund.

Total amount to be returned to Non-Title IV funds = Total tuition and fees to be credited to the student's account less the total Title IV Financial Aid to be returned.

Federal Title IV financial aid funds must be returned in the following order:

1. Loans

  • ? Federal Unsubsidized
  • ? Federal Subsidized
  • ? Federal Perkins
  • ? Federal PLUS

2. Grants (& Other):

  • ? Federal Pell
  • ? FSEOG
  • ? Other Title IV (excluding College Work Study earnings).

Non-Title IV financial aid funds will be returned in the following order:

1. Mercer institutionally funded

  • ? Loans
  • ? Grants/Scholarships

2. Mercer Endowment funded

  • ? Loans
  • ? Grants/Scholarships

3. State

  • ? Other Loans
  • ? Other Grants/Scholarships

4. Student/Parent Payments

*This information is also located in the Mercer University Catalog.